Microsoft Access is a well-known desktop database software in the industry. The reason being Microsoft has a complete suite of tools intended to maintain data. All products in the suite have an objective. Additionally, Microsoft has made the product integration available, so it is feasible to migrate from one data management tool to another. Microsoft Access integrates very easily with other tools in the Microsoft suite of data management applications.
In simple words, this indicates that data moves quite quickly back and forth between Access and Excel, or SQL Server, etc. Data is dynamic and constantly evolving. A may start inputting some data in a spreadsheet form. Then as time progresses, one spreadsheet turns into several spreadsheets, which late creates a lot of chaos and is difficult to manage.
Microsoft Access Cloud, as a cloud-based desktop database, serves as the next step in the evolution of data management. Access is created to maintain and save data in a relational format. Hence, several spreadsheet tools can be streamlining data into a database format. In this process, users are not obligated to update data in several places. In a relational database system, as the data is updated in a specific place of the database, these modifications are displayed throughout the database.
Working of Microsoft Access
Microsoft Access saves data in several tables that are linked to each other. For instance, there will be a table to save the details about employees in a scheduling tool and different tables to save details about the regular schedule. The tables will be linked, so if a user edits an employee service task in the Employee table, this modification will also be displayed while viewing information from the scheduling table. Table relationships enable cascade update and cascade delete of similar records. Ultimately, Access utilizes table relationships for streamlining the process of data management. MS Access can also be hosted on a Windows 10 Virtual Desktop to get the cloud benefit.
There are several advantages to using Microsoft Access Database:
You can import all of your data and information into Microsoft Access instantly. An automated backup solution is also available for all your data as it is saved by Access in the same location.
The data is saved in a relational format which is highly streamlined, so users do not have to perform any modifications in several places.
Access Database is very user-friendly in nature. Someone familiar with Excel can also understand the basics of Microsoft Access. This makes Access an ideal and affordable database alternative compared to other database software plans in the market.
Access can create a link to data from several different sources. This advantage makes Access an excellent alternative for integrating data from various spreadsheets, databases, or other apps. Access can link as well as edit files from:
- Excel
- SQL Database Files
- Outlook Contact Lists
- Oracle
- MySQL
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